Hoà Lạc School Secretary


Location: TH School Hòa Lạc
Hòa Lạc Hi-Tech Park
Thạch Thất, Hà Nội
Reporting to: Secondary Principal/ Office Manager

Job Purpose

Assist Secondary Principal with day-to-day operations & support other departments

Areas of Responsibility

1. Administrative work

  • Translate text, documents and translate for Secondary Principal

  • Implement paperwork such as print, photo, draft text, store documents and records…

  • Arrange, prepare meetings for Secondary Principal, attend and record the minutes of the meeting.

  • Book air-ticket, car, taxi…and prepare paperwork for Secondary Principal to take on a business trip.

  • Join the business trip with Secondary Principal if required

  • Keep confidential the important information.

  • Prepare and update rotas for various events and ongoing duty rotas to facilitate the smooth running of the school

2. Make the reports:

  • Make the working plan and report weekly to Secondary Principal

  • To be responsible for assisting the Head teacher with all diary arrangements

  • Be active to update the information from other departments and report Secondary Principal if there is any problem

  • To oversee attendance, contacting parents and preparing reports linked to this.

3. Implement other works to support Secondary Principal in daily operating activities as required:

  • Act as first point of contact with the parents, receiving and passing on messages and making telephone calls as appropriate

  • To undertake typing and reprographic work as needed for the smooth running of the school.

  • To liaise with the admissions department to regarding student admissions, prepare correspondence and and enter admissions on the school server.

  • Receive and check all papers, documents and proposals of the Schools and get approval of Secondary Principal for them.

  • Undertake the organization of events, programs related to the TH School

  • Be willing to coordinate and support other departments to complete the work assigned.

  • Perform any other duties and working requirements of Secondary Principal

4. Support other departments in the execution of their job to ensure the smooth running of the school (Admin Department, Admission Department…)

Job Specifications

Minimum Academic/Professional Qualification

  • Vietnamese

  • Bachelor Degree

Related Experience

  • Have working experience in secretary field

Competencies (Knowledge, Skills & Abilities)

  • Excellent English communication skills (verbal & written)

  • Listening skills

  • People/Interpersonal skills

  • Organizational skills

  • Computer skills

THadministration, secretary, Hoà Lạc